Executive Assistant

Executive Assistant – Part-Time
12 month contract - Part-time (30 hours per week across 5 days)
Brisbane CBD | Office-based role
$35.00 per hour + Superannuation
 
We're partnering with a global leader in mining technology to recruit an experienced Executive Assistant.
 
This is a fantastic opportunity for an organised and proactive administration professional who enjoys variety in their day and takes pride in keeping things running smoothly. You'll provide a mix of executive, team and operational support while working in a collaborative and professional environment.
If you're someone who enjoys coordinating schedules, organising meetings, preparing presentations and helping leaders stay on top of priorities, we'd love to hear from you.
 
The role offers a stable part-time arrangement across five days and would suit someone looking for meaningful work within a well-established global organisation.
 
What you'll be doing

• Manage calendars and scheduling activities.
• Coordinate meetings, reviews and team activities.
• Prepare agendas, presentations and supporting documentation.
• Record meeting outcomes and follow up on action items.
• Coordinate domestic and international travel arrangements.
• Process travel requests and expense claims.
• Draft and distribute communications.
• Create presentations and meeting materials.
• Maintain action registers and track key deliverables.
• Support business planning and governance activities.
• Assist with HR-related administration and approvals.
• Liaise with HR, Finance and internal stakeholders.
• Organise meetings, workshops, team events and offsites.

 
What you need to bring

• Experience in an Executive Assistant, Team Assistant, Office Coordinator, Administration Coordinator or similar role.
• Strong Microsoft 365 skills including Outlook, Teams, Word, Excel and PowerPoint.
• Excellent organisation and time management skills.
• Strong written and verbal communication skills.
• Experience managing schedules, meetings or team activities.
• Ability to juggle multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional approach with a high level of discretion.
• Ability to build positive relationships with stakeholders.
• A proactive mindset and willingness to help where needed.

 
Bonus points for

• Experience supporting managers or leadership teams.
• Experience coordinating travel arrangements and expenses.
• Exposure to project coordination activities.
• Experience working within a medium or large corporate environment.
• Business Administration qualifications or similar.

 
Important to know

• Full working rights required
• This role will require the successful candidate to work on site in Brisbane 30 hours per week across 5 days.
• Potential future transition to full-time hours.
• Remote applicants will not be considered.  

 
For a confidential discussion or to learn more please reach out to Amy Watson on 0405 965 866 or amywatson@clicks.com.au.
 
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If you wish to apply for this position, please submit your resume by clicking the 'Apply Now' button. For further information please contact Amy Watson at Clicks IT Recruitment on +61 429 171 544.
 
At Clicks we embrace diversity, inclusion and equal opportunity. First Nations people are encouraged to apply.
 
We provide reasonable adjustments, including alternate formats to the recruitment process for individuals with a disability. If you
require an adjustment to be made during the recruitment process, please call 1300 254 257 or email adjustments@clicks.com.au